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webBRIEFCASE is a World class provider of a comprehensive range of affordable off-the-shelf and tailored business and IT services, which suit organisations of all sizes: from sole traders up to global and blue chip companies.


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A Project Brief provides a concise summary description of a project. Ideally presented as a one-pager, it consists of a BOSCARD:

  • Background (description)
  • Objectives should be SMART: specific, measurable, achievable, resourced, time-bound
  • Scope: Inclusion / exclusion
  • Constraints: What could make the project fail? Deadline, initial budget, risks, ...
  • Assumptions
  • Resources: People and materials
  • Deliverables: Product the project results in

Support is available at standard consultancy rates to help you to prepare a professional project brief, or for an expert critique of your draft project brief before you present it to your project board members, saving you potential embarrassment.

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webBRIEFCASE Service Desk is available to all UK organisations. We are here to support you with your business and IT needsTry it now: Call us FREE on 07540 725213 to introduce yourself and find out how we can support you.

To use the Service Desk, either:

  1. Register and login (the form is shown at the top of each page). Once you have logged in, click on the "Support" option in the menu (left of the page). Add a new activity providing as much detail as you can.
  2. OR e-mail support@webBRIEFCASE.com
  3. OR telephone 07540 725213.

We will confirm the details of your requirement, and provide an estimate / quote if one if necessary. Much of what we offer is either FREE or very low cost, but still very high quality.

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An estimate is an indication of cost (cash and/or time) required to complete an activity. An estimate is not guaranteed and has the potential to change throughout the duration of the activity. Most reputable organisations would notify you before any change, and the reason(s) for that change.
A high-level estimate is provided before thorough investigations have been done. e.g. "I'll build you an extension. The last extension I build (Without going into detail) cost £15,000 - so my high-level estimate for you is £15,000."
A detailed estimate however, is more reliable and often includes a break-down of the features of the estimate. "So, although we previously quoted £15,000 as a high-level estimate for your extension, you have told me you'd like traditional roofing slates, an extra large window, under-floor heating, and a wet room. Here's a detailed estimate for £19,000."
A quote is slightly more reliable in an estimate, in that, unless you change anything significant, you're likely to pay the price quoted. So if the detailed estimate for £19,000 becomes a quote - then you're likely to pay £19,000 even if the extension building takes longer (and therefore more man-hours) to complete. If you add a requirement for another room however, that's a significant change, and you would be likely to pay more.
A fixed-price quote is an agreement that the goods/services will definitely be provided to you at the quoted price. The provider of goods/services will have investigated that, even if the most expensive of goods are provided, or the highest quality of finish is required, the price will remain the same. Usually - any potential variations in price (e.g. what type of shower is required) will have been agreed before the work starts.


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Our webBRIEFCASE Project Portfolio Toolkit includes:

The webBRIEFCASE Toolkits portfolio has been created as a live example.

If you are interested in our Project Management Office (PMO) Toolkit or Project Management Toolkit, please contact us. Telephone 07540 725213 for a free, no obligation discussion.

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This website is powered by webBRIEFCASE's own content management system (CMS): webBRIEFCASE Toolkits. The toolkits can be used to kick-start the build of web portals and collaborative websites for projects and groups: departments, teams, etc.

The CMS is packed with business features including:

  • Registration and login;
  • Page and menu creator;
  • Hundreds of related database tables to store and present business information. Each table can be presented as a list or form. Record management features include: new, show, edit, delete, publish, etc.;
  • Address book: organisations, groups, roles, people to model your organisation;
  • Project Management Office (PMO).

webBRIEFCASE Toolkit websites include hosting and toolkit software start at:

  • £240 + VAT / year for a small business collaboration website including 4 employee licenses. Equates to £5 + VAT / month.
  • £2400 + VAT / year for a medium business website including 40 employee licenses. Equates to £50 + VAT / month.
  • £QUOTE for a large business / enterprise website.
  • Additional employee licenses cost just £24 + VAT / user / year - equating to £2 + VAT / month.

webBRIEFCASE Toolkit websites include: FREE bug fixes, enhancements and e-mail support.

Contact support@webBRIEFCASE.com for more information or telephone 07540 725213 during office hours.

The design and prioritisation of webBRIEFCASE Toolkit solutions - is at the discretion of webBRIEFCASE. 

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webBRIEFCASE's Group Documentation and Tools Checklist can be used to:

  • Self-audit your group (organisation, department, team, etc.) before an Audit Team does
  • Use the documentation to effectively and efficiently manage your group

The checklist is available FREE to webBRIEFCASE Professional account holders.

A webBRIEFCASE Professional Account costs just £25 + VAT / year. With an account, you also receive:

The checklist has been pre-populated with commonly used document titles. We will add links to templates and tools for each entry. You can also request them.

Click this link to see the Group Documentation and Tools checklist template or see the preview below. Professional account holders can create (and edit) a copy of the document and complete the "Status" column.

Here is a preview of the checklist.


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With PortableApps you can take your apps with you by installing the specially packaged apps on (for example) a USB memory stick. The PortableApps installer makes it easy to select with apps to install.

Visit PortableApps.

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A new Risk Response Categories table has been created as part of the webBRIEFCASE Prince2 Project Management Toolkit (under development). Click here.

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webBRIEFCASE is very pleased to announce the launch of the webBRIEFCASE Activities Toolkit v1.1 application. A collaborative activity management application.

Due to budget constraints, most organisations do not have sufficient staff to deal with the workload. It's just an accepted fact, and most people "just get on with it" as best they can, running reactively from one critical activity to the next at full speed, but forgetting activities on the way and annoying colleagues and customers. Worse still, people can sometimes become so overloaded, that they don't know where to start, and get nothing done.

Typical scenarios include: I asked John to paint that wall...

  • ...he said he's too busy and won't do it.
  • ...it was 2 weeks ago and, despite him saying it's a quick job, he still hasn't done it!
  • ...he hasn't told me when it will be done.

All of this causes stress, a breakdown in goodwill and worse still - loss of business.

The webBRIEFCASE Activities Toolkit is designed to facilitate collaborative working. It enables people to record and prioritize their own activities and to assign activities to others. Administrators can see all activities, and can assist in prioritization and resolution.

The Toolkit is available as part of the webBRIEFCASE Toolkit and includes a 1 month FREE trial (a hosting platform is required - FREE limited hosting is available for sole traders), then just £12 / year per user (equates to £1 / month) + VAT.

The webBRIEFCASE Toolkit also includes the webBRIEFCASE Website Toolkit Content Management System (CMS) and webBRIEFCASE Address Book Toolkit for contact management.

To get your webBRIEFCASE Toolkit, contact webBRIEFCASE and supply your name, company name and telephone number, and we'll call you back.

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You may find this useful when purchasing or upgrading a PC (personal computer). Here is some information about each of the components. If you need more information, contact us by e-mail. We will try to add more information and images with time.

Form factor, Case

  • Desktop is standard size
  • Tower is good for later upgrades and for cooling of power PCs (e.g. for gamers)
  • Small footprint is good if you don't have a lot of desk space
  • Laptop is portable but less powerful and more expensive. Don't forget to check the battery life. If you need a power laptop, look for desktop replacements.
  • Tablet and netbook are less powerful than standard PC's, but good for casual, portable use
  • Rack mount is for servers in air conditioned computer rooms

Operating System

The most popular operating system is Windows. Windows 7 is great. Windows 8 includes a new tablet friendly interface which has cause a lot of controversy. Any older version of Windows, e.g. XP, Vista, etc - should not be considered unless absolutely necessary.

If you wish to upgrade Windows, make sure you check the minimum requirements regarding memory and disk space, and that your other components are compatible.

Linux is an alternative operating system to Windows, but there are lots of versions available, and it's not that easy to choose the best (we recommend Ubuntu, but not as a result of rigorous testing!) Linux does not natively run Microsoft Office - the de facto standard word processing and spreadsheet application, but there are alternatives including Google Docs, OpenOffice, LibreOffice, etc.


The motherboard is the central nervous system of computer system and is what the components including the processor (brain) connect to for power, instructions, data communications, etc.

AMD is lower cost than Intel, but Intel appears to perform better generally but there are probably exceptions.

With Intel try i3, i5 and i7 indicates increasing performance (and price). Try for i5 or better.


  • Number of cores: Dual (2) core is fine for most purposes. Quad (4) core or more would give you a much faster PC. Each application can use one or more processors, so - the number of cores could be very important if you're a power user (e.g. developer).
  • Clock speed: This is usually not that important but indicates how fast the processor works. It's measured in GHz (gigahertz). More is better. Netbooks tends to have a slower speed.
  • Overclocked? If a process is overclocked (configured to work faster than it should), it is likely to have a greatly reduced lifespan unless it is also cooled in some special way. Only enthusiasts who are happy to change their processor when needed, should consider a PC with an overclocked processor.

Memory, RAM (Random Access Memory)

The more RAM, the faster the PC (generally). 1GB (one gigabyte) should be considered a minimum for a standard PC user. Less may be OK for a tablet / netbook. 4GB or more for a power user. 

Memory should not be confused with storage / disk space. Memory is must faster that disk. Applications for loaded from disk into memory to make them work faster. Because memory is faster, it's more expensive.

Memory can be upgraded, however, the rules for this would be for a separate article.

Graphics Card, Graphics Adapter, Display

The graphics adapter sends the images / video to the display screen. For basic use, a VGA connector should be all you need to consider, since VGA is the standard for monitors. For higher end users, e.g. gamers - you should look for an PC with more graphics memory.

  • Manufacturer: There are various manufacturers including Intel (usually on-board), ATI, AMD, NVIDIA, etc.
  • Connector: 
    • VGA is a standard connector
    • HDMI connects to HD (high definition) TVs. HMDI is not always provided so, if you want to hook up to your TV, look carefully for the HDMI port.
  • Memory: The more memory the graphics card has, the better.
  • Cooling: The higher end graphics card tend to have more spectacular looking cooling. Heat sink, fan, etc.
  • Display: A larger screen gives increases productivity but is more expensive. A quicker response time is required for gaming.

Storage, Hard Disk Drive (HDD), Solid State Drive (SDD)

Your applications and data are stored on the hard disk drive or solid state drive SDD. The size is measured in GB (gigabytes). The more the better, however, large hard disk drives tend to increase the price of the PC. 64GB should be considered a bare minimum. 1TB is good for storing lots of photos and videos. 

Solid state drives (SSD) will make your PC run much faster than a hard disk drives (HDD), but SSDs are more expensive and smaller. 

If you don't have enough storage space, you can usually increase it with an external hard drive or large USB memory stick.

See also: Memory, RAM above.

Optical drives: CD, DVD, BluRay

If you are likely to need to play DVD's, BluRay disks, you will need to ensure the PC includes this type of drive. You may also consider writing disks aswell, so look for RW (read / write).


To connect your PC to your home network / the Internet, you are likely to need a Wifi network adapter (wireless) or ethernet (wired) network adapter. Ethernet is usually faster and more reliable, especially for streamed videos, however, you would need to connect the PC to your router in the same room, unless you wish to wire up your house with a network. That can be expensive.

More to follow ref: Wireless G, Wireless N, etc.

Consider bluetooth if you wish to use a wireless headset, wireless keyboard + mouse, or connect your phone.

Keyboard / Mouse

A keyboard and mouse is not always supplied with a PC, and is hardly every supplied with a laptop sice they're build in (touchpad rather than mouse). When purchasing a keyboard and mouse, consider whether you want wired or wireless. If you choose wireless, go for one which states it will have a long battery life, otherwise, you'll be changing batteries very regularly.

USB Ports

A USB port is the standard way of connecting devices such as keyboards, mice, external hard disk drives, phones, etc - to your PC. Some laptops only have around 3 ports, and this is just about enough (keyboard, mouse, phone). But you may find yourself wanting more. Either choose a PC with more ports, or consider a USB Hub. Low cost USB hubs can be very unreliable. Try to get a powered USB hub.

Sound, Speakers

Although most PCs are supplied with a sound card and ports (e.g. a speaker and headphone socket), some are not supplied with speakers and you will need to purchase these separately.

Accessories, Peripherals

Other things to consider are: External hard disk, printer, webcam, etc.

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learn.code.org is a great introduction to programming. It's so high profile it even has at least one video from Mark Zuckerberg of facebook. Use jigsaw pieces to construct simple programs which complete simple tasks. The concept is based on scratch which could be your next port of call after completing the lessons.

Let us know what you think.

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This article takes you through the creation of a very simple login system. These instructions assume that you have PHP available on your website, and that you are able to run such scripts. This version of the login system is very simplistic, and not very secure. A more complex / secure version will be made available on request.


Create a file called session.php. This will show a login form and check the login details which are supplied.

$email     = $_POST["email"];
$password = $_POST["password"];
$login = $_POST["login"];
$logout = $_POST["logout"];
$logged_in = $_POST["logged_in"];

if ($logout) {
$email = "";
$password = "";
$logged_in = "";

$show_form = "y";
if ($email == "") {
if ($login) {
?>Please supply your e-mail address
else {
if ($password == "") {
if ($login) {
?>Please supply your password
else {
if (
($email == "[EMAIL_ADDRESS"]" && $password == "[PASSWORD]")
($email == "[EMAIL_ADDRESS"]" && $password == "[PASSWORD]")
# Add more here
) {
$show_form = ""; # Don't show the form
         ?>Logged in as <?php echo $email; ?><br>
<input type="submit" name="logout" value="Logout">

# Determine some user privileges...
if (
$email == "[EMAIL_ADDRESS]"
|| $email == "[EMAIL_ADDRESS]
) {
$administrator = "y";
elseif (
$email = "[EMAIL_ADDRESS]"
|| $email = "[EMAIL_ADDRESS]"
$can_post = "y";
else {
?>Login failed

if ($show_form) {
e-Mail: <input type="text" name="email" value="<?php echo $email; ?>">
<input type="password" name="password">
<input type="submit" name="login" value="Login">

Use the script

Add the following to each page / script you want to be protected with login...

require_once "session.php";

if ($logged_in) {

   if ($administrator) {

      ?>You are an administrator



else {

   ?>Please login



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Click on the poster image to purchase an A3 Helth & Safety Executive (HSE) poster for your office.

You are required to display this for your employees.

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Need some custom software, but have a restricted budget? In some situations (i.e. at our discretion) we can build it for you for FREE. In others, the cost would be far less than you would expect.

We have a dedicated in-house software development team who can quickly put solutions together. Simply tell us what you need. High level requirements discussions are free and carry no obligation.

Click on the "For more" link.

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webBRIEFCASE is pleased to announce the launch of the webBRIEFCASE Survey Tool: a general purpose application for creating and publishing surveys. The tool is part of the webBRIEFCASE Toolkit suite of business software.

You need to be a registered user to create a survey. Registration on this website is FREE, simply supply your e-mail address and a password at the top right of the page.

The FREE version of the Survey Tool requires that you create the survey yourself, although you can contact us for assistance if you spot a defect or would like to suggest an enhancement . The survey can be used for up to 2 weeks for market research campaigns, quizzes / tests (e.g. homework), auditing, etc with a maximum of 100 responses per day. After the 100 responses, a message will be shown stating that the response limit has been reached.

For surveys to be created by webBRIEFCASE, or for longer than 2 weeks of use or for a more than 100 responses per day, a webBRIEFCASE Survey Tool License or webBRIEFCASE Business Website is required, and consultancy support.

Use of the survey tool is subject to our fair use policy.

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After quite some time looking into free remote desktop solutions for controlling a remote PC but without a need for Administrator rights on that remote PC (since such rights are not always available), we found: Chrome Remote Desktop. 

  1. Simply install from the Chrome web store on the local and remote PCs
  2. Click on "Share" on the remote PC. You will be provided with an "Access code"
  3. Click on "Access" on the local PC and enter the access code
  4. The remote PC can now be controlled. Simple!

The only potential "downside" is a security feature whereby the user on the remote computer will be periodically asked to confirm that they're still OK for the computer to be remotely controlled. Some people may consider this as annoying if they wish to control a computer for a long time and that computer unattended.

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